2019-2020 School Year
Purpose: To provide the parents and students of North Carroll Community School the policy and procedures for enrollment and their respective financial obligations.
North Carroll Community School (NCCS) Enrollment Contract: This is the understanding and contract between NCCS and the parent(s)/guardian(s) of the student(s). It details the requested education for each student and the program year in which they are to be enrolled. This contract also details the payment schedule requested by the parent(s)/guardian(s).
Administrators: Diane L. Havighurst (Administrator); Scot M. Lynn (Administrator); Sam Havighurst (Assistant Administrator); Alex Will (Assistant Administrator)
2019-2020 School Year
Attendance in a private school involves a financial commitment. North Carroll Community School appreciates the fact that you, as parents, choose to entrust us with your child’s education. The following financial information is provided for our families and prospective families.
A. Admissions Calendar:
1. January 31, 2019: At the State of the Nation, the parents/guardians of currently enrolled children will be provided the policy that details next school year’s tuition, relevant deadlines and a copy of the current NCCS Tuition Policy.
2. February 1, 2019: Enrollment period begins for existing students.
3. February 8, 2019: Deadline for NCCS students to register with FACTS.
4. February 9, 2019: Invoice for Enrollment fee and the Enrollment Contract will be sent by NCCS/FACTS to parents/guardians.
5. February 23, 2019: Enrollment fee of $500 and executed Enrollment contract is now due.
6. July 1, 2019: Partial or Full payment is due for all payment plans.
a. Full one-time payment: The entire balance is due.
b. Three equal trimester payments: The first of three payments is due.
c. 12 monthly payments: The first of twelve (12) monthly payments is due
B. Registration and Payment Options:
1. Full one-time payment: Full payment is due for each child enrolled in their Program Year in accordance with the admissions calendar.
2. Three equal trimester payments: 33.3% of the child’s tuition plus a 2% service fee is due on July 1, 2019; November 1, 2019 and March 1, 2020*.
3. 12 monthly payments: 12 equal payments, plus a 4% service fee are due commencing on July 1, 2019. These payments are to be received in accordance with your payment options selected through your registration. *
*NCCS utilizes the FACTS online service and payment can be scheduled to be due on the 1st or 15th of the month for payment options 2 and 3 of this section.
Late Enrollment: If your child enrolls after August 1, 2019, you may select one of the three payment plans on a prorated rate.
Sibling Discount: Families who enroll one child at the full tuition rate will receive a 7% discount on any of that child’s siblings who enroll in the school during the same Enrollment.
Acceptable forms of payment: NCCS utilizes the FACTS payment option whereby you can elect to have money withdrawn from your checking/savings or credit card on a predetermined basis in accordance with your desired payment option. Personal checks or money orders are no longer accepted. Cash will not be accepted.
Late Payments: By utilizing the FACTS payment system, you agree to their terms and conditions of any late payments and any late fees or penalties assessed (please see FACTS terms and conditions for precise fees and penalties). If a child’s account in not made current by the 60th day, the child will not be allowed to attend school or any activities at NCCS. If a child is unable to attend school due to non-payment, those absences will be considered unexcused. NCCS is committed to excellence and if a child accumulates too many unexcused absences, the child may be dismissed from NCSS.
North Carroll Community School strives to ensure that all children at NCCS obtain a proper education. We understand that financial hardships and life circumstances can be both unexpected and sometimes unavoidable. It is never the child’s fault, and we understand. Should you need to change your payment option or enrollment of your child, please contact an administrator prior to scheduled tuition payment; we are willing to work with you. Any change made to the enrollment contract must be made in writing and signed by all parties to the original Enrollment Contract.
If an enrolled student’s account is not paid in full by June 30th (end of school year), the student will be removed from the following year’s student registration. In order for that student to reenroll, they will have to reapply.
C. Enrollment Fee:
Each child is responsible for a $500 enrollment fee. This fee is non-refundable and due in accordance with the admissions calendar. This fee reserves the student’s enrollment in NCCS for the following school year for a period of seven days until the Enrollment Contract can be signed and received by NCCS. Should the enrollment fee and Enrollment Contract not be received by NCCS, as specified by this Tuition Policy, the child will not be enrolled in the upcoming school year.
If you desire accommodations for either payment of the Enrollment Fee or signing the NCCS Enrollment Contract, do not hesitate to contact an Administrator, we are willing to work with you. Should both the Enrollment Fee and Contract not be received by the school, the child cannot be enrolled in the upcoming school year.
D. Early Withdrawal:
Although we understand there are unforeseeable circumstances that may affect a child’s ability to attend NCCS, NCCS has relied upon your child’s/children’s Enrollment Contract in making staffing and materials decisions for the upcoming year.
The Enrollment Contract obligates the parents/guardians (the parties to the Enrollment Contract), to pay the entire tuition of the upcoming school year, without regard to student absence, withdrawal, or dismissal for any reason. If a student is withdrawn in writing by July 1 (prior to the beginning of the school year), NCCS will forgive or refund all but one month’s tuition. If a student is withdrawn in writing between July 2 and August 31, (prior to the beginning of the school year), NCCS will forgive or refund 25% of the tuition obligation. If a student is withdrawn on or after September 1, (of the current enrollment term), the parents/guardians to the Enrollment Contract are not entitled to forgiveness or refund of tuition already paid or owed from NCCS.
As with all things, we understand there are unforeseen circumstances that affect a child’s enrollment. Should there be a need to withdraw from NCCS, please contact an administrator to see if other financial accommodations can be made. We may be able to prorate your child’s tuition with their enrollment. However, should no agreement between the parties be reached, the Administrator’s decision is final.
If a child is asked to leave NCCS due to non-compliance with our disciplinary policy, the entire year’s tuition will be owed.
There will be no refunds on tuition already paid in which the child(ren) was/were in attendance at NCCS.
Fundraising: The price of tuition does not cover the full cost of a student’s educational experience here at North Carroll Community School. NCCS holds three major fundraisers a year, one in the fall, winter and spring. In addition, we hold smaller fundraisers throughout the year. Each family that has a child enrolled in NCCS is expected to be an active participant in our fundraising effort, whether that be through donating goods or services, obtaining sponsors, or purchasing tickets. The fundraising efforts of each family must total at least $500. Should the total raised not meet that goal, the difference will be billed to the student’s account.
Volunteering: In order to help further reduce the cost of tuition for all students, we ask that each family donate 25 hours total of their time. It not only helps financially, but helps further strengthen the educational community here at NCCS. Guidelines on the types of activities that you can do can be found in the information provided to you at the Back to School Parent Meeting. We also require each family keep track of their volunteering efforts through FACTS in the parent portal. Should a family not be able to donate 25 hours of their time, FACTS will invoice this deficiency at a rate of $20.00 per hour.
Our school is founded on the premise that it takes the participation of the school, the community and the families of our students in order to give our children the best possible educational experience available.